The Lounge

The Lounge is YBCA’s flexible-use space available to community partner groups and non-profit organizations for meetings and events. Gallery admission is included when space is booked Tuesday–Sunday. Room is ADA compliant with free wi-fi, whiteboard, and a 40” video monitor. (Please note, The Annex does not come with access to a printer or copy machine.)

Criteria for use

Community groups and verified 501c3 non-profits: May book up to three months in advance.

Email the following information to lounge@ybca.org →

Name of organization
Contact name, email, and phone number
Desired date and time, and second choice, if available
Purpose of use and number of attendees

Guidelines for use

Space must be left as you found it (“crumb clean”).
Music (recorded or live) may not be loud enough to be heard outside of the space.
No selling of products, food, tickets, or other items.
No advertising an event as “open to the public.”
The resources in the room are available for you, however, YBCA is not able to provide any event set-up or media assistance.
Max capacity of 40 people is strictly enforced.
Please do not use thumbtacks or anything that may puncture or mar the walls.
Please use only YBCA-provided dry-erase markers on whiteboards.
Physical alterations or damage to the space may result in a fee.
No posting of signs in/on exterior glass.
No alcohol may be brought in or consumed due to our liquor license. Thanks for understanding!

On the day of your event

Please have your group leader stop in at the ticketing desk on the day of your reservation. If you would like to arrange a tour of the space prior to your event, please email lounge@ybca.org.

FAQ

Who is allowed to use the space?
Community groups have first priority. If you are not a community group and would like to use the space, please email lounge@ybca.org.

What is the capacity?
40 people maximum, per fire department regulation.

When is it available for use?
Monday-Friday from 10:30AM to 5:30PM. Saturday and Sunday from 11:30 to 5:30PM. Available until 7:30PM on Thursdays. Please note, the galleries are open 11AM–6PM Tue–Sun, and until 8PM on Thursdays.

How much notice do you need to book the space?
We generally need at least 72 hour notice.

Is gallery admission included?
Gallery admission is included on all days except Monday. Your group will receive tickets for the galleries when they check in at the front desk.

What furniture is available?
Furniture includes 8 tables and chairs for 30. There is also a room-length sideboard along the west wall. For more information email lounge@ybca.org.

What if I need to show a video or powerpoint?
There is a 40” monitor available for you with a lightning connector (MAC) and HDMI cable (PC). The monitor does have speakers. We suggest visiting the space prior to your reservation to ensure you have the correct equipment (email us at lounge@ybca.org). Unfortunately, YBCA staff is not available to troubleshoot technology.

What if I need to cancel?
We understand plans can change, and if you need to cancel, simply email lounge@ybca.org. We appreciate 36 hours notice, in case another group is on the waitlist.

Can we put up a sign outside the room?
We ask that you limit activities to inside the Lounge. Thanks for understanding.

I need access to a sink/kitchen.
Kitchen facilities are available. Please email lounge@ybca.org to discuss your needs and get more information prior to booking the space.