Wed September 28th Closed
YBCA is currently accepting proposals for the Artist Power Convenings, a new community investment strategy to build the capacity of artists and artist-led organizations in service of their communities.
With the Artist Power Convenings, YBCA wants to support artists getting together, virtually or in-person, to imagine, create, and lift up each other across our region. As the first initiative of its kind at YBCA, the program will continue to evolve in order to better serve Bay Area artists and artist-led organizations
Contra Costa County
Inner Eye Arts
Karl Alfonso Evangelista
Nurturing Independence Through Artistic Development (NIAD)
Santa Clara County
POW! WOW! San Jose
San Jose Multicultural Artists Guild
Preview the eligibility and proposal forms:
How did the Artist Power Convenings come to be?
Artist Power Convenings were made possible by $400,000 in funding from the William & Flora Hewlett Foundation.
Who can submit a proposal?
Anyone who self-identifies as an artist who lives in either Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Santa Cruz, Solano, or Sonoma counties should submit a proposal when the application cycle for their county opens. An artist-led organization must be based in the county where we are currently accepting applications.
What defines a “Convening”?
A “Convening” means to bring together or assemble for a meeting or activity. Convenings should provide a platform for artists to connect and share knowledge, ideas, inspiration, and resources that support the development or expansion of their mission in service of their practice and community. They would be organized by an artist-led organization, lead artist, or team of artists who can pull in collaborators as needed to create a presentation, workshop, townhall, hybrid experience, or series of events either online or in-person. The convenings may reflect a variety of themes of interest to artists, including but not limited to professional development, fundraising, collaboration, preserving cultural traditions, mental and physical wellness, mutual aid, and advocacy.
What defines an “Artist-led Organization”?
An “Artist-led Organization” is any project, initiative, collective, or organization run by artists or in support of artists and cultural projects. Artist-led means initiating exchange; emphasizing community-led approaches to making art; developing networks; putting creative and cultural ideas into action.
What defines an “Artist”?
We welcome artists of all disciplines to submit proposals including the performing arts, visual arts, literary and media arts, as well as craft artists and other types of creatives who may also be working outside of mainstream artistic or craft practices and within cultural traditions. They may be of any age and career stage, reflecting younger, emerging artists and established and later career artists coming from rural, suburban, and urban regions in the Bay Area.
Does an artist-led organization need to have 501c3 status?
No, YBCA does not require 501c3 status for your organization to qualify as an “artist-led organization.”
How much will each recipient be given?
Up to $2,500 for each recipient.
What can the investment be used for?
The investment can be used for anything if it’s a cost related to planning, producing, or executing your convening. Here are some examples:
If you are unsure, email us at APC@ybca.org and we can help clarify this for you.
What are the vital conditions of community health and well-being?
The vital conditions of community well-being are a framework of determinants that show how artists can directly impact the health and well-being of their communities. At YBCA, we have consolidated the typical seven determinants down to four: Social Cohesion and Belonging; Community Safety; Civic Engagement; and Community Identity/Community Narrative.
Social Cohesion and Belonging: Having positive social relationships, experiencing the sense of interdependence among individuals in a community- the bond that ties people together
Community Safety: Collectively addressing broad issues that create risk and vulnerability, so that community members feel safe where they live, work, or spend their leisure time.
Civic Engagement: Making a positive difference in the quality of life in a community through both political and non political processes, recognizing yourself as a member of a larger social fabric
Community Identity/Community Narrative: Understanding the shared culture, belief systems, social norms and practices of a community, ensuring the community is in charge of it’s own narrative, and protecting against harmful mainstream narratives that dehumanize and harm individuals and communities.
What does it mean to “build capacity”?
To “build capacity”, or capacity-building, is the process of developing and strengthening the skills, instincts, abilities, processes and resources that artists, organizations and communities need to survive, adapt, and thrive.
Examples of funded proposals
Led by Composer/librettist Héctor Armienta, Opera Cultura will convene local Latinx dancers, visual artists, singers, composers, and writers and community members to explore new ideas for community invigorated projects that Opera Cultura will produce in the next 3–5 years.
San Jose Multicultural Artists Guild
San Jose Multicultural Artists Guild/Tabia African American Theatre Ensemble will convene artists in the Santa Clara Valley who represent a variety of artistic and creative talents, including music, dance, spoken word, drumming, storytelling, poetry, acting, directing, administration, and visual art to share their skills, knowledge, purpose, and passion in their area of expertise in an effort to support and unite this community.
Examples of funded proposals budgets
Budget Example #1: Using the APC grant to partially fund an event:
A $2,500 investment allows (org) to provide a $50 stipend to each East Bay emerging arts practitioner who attends (event), as well as a $200 stipend for each panelist/performer, a $600 stipend to hire an East Bay-based QTBIPOC Engagement Producer to coordinate (event) engagement and a $50 stipend to cover the online fees to send individualized invitations via Gmass and marketing on social media via targeted ads to the East Bay arts community. The two-hour convening includes 30 min of networking (via virtual tables) and 1 hr of moderated panel discussion, followed by a virtual performance then an additional 20 min of networking culminating the event.
Proposed (event) budget:
* $1,250 – $50 stipends for 25 attendees
* $600 – $200 stipends for 3 panelists/performers
* $600 – East Bay-based QTBIPOC Engagement Producer (approx. 17 hrs @ $35/hr)
* $50 – Online marketing/engagement
* $700 – Remo.co platform fee (includes live captioning)
* $200 – Live ASL interpreter (1 hr)
* $1,000 – Production Manager (approx. 28 hrs @ $35/hr)
* $600 – Video editor (approx. 12 hrs @ $50/hr)
Note: $2,500 in matching funds is secured from a California Arts Council Statewide and Regional Networks awarded grant
Budget Example #2: Using the APC grant for multiple convenings:
Funds from the $2500 investment would go to paying for creative-writing teaching artists to develop curriculum and facilitate writing, as well as to pay for the printing costs of an anthology and for a host for the featured reading session. The funds will be dispersed as follows:
$1050 = $150 per class for a BIPOC teaching artist for 7-week session
$1050 = $150 per class for a BIPOC teaching artist for 7-week session
$250 = cost of printing and publication materials for anthology
$150 = pay host for hour of hosting final reading
Budget Example #3: Using the APC grant as the full budget of their event:
YBCA APC funds would be used to support our free (event):
(Lead Artist name): $500
Day of Event Production Manager: $250
Artists fees $300 ($100 x 3 artists)
Event Hospitality: $350
Event space rental: $500
Social media ads: $150
Event Child Care: $350
Event supplies: $100 (paper, tape, craft supplies)
Funding will enable artists to be paid for their time preparing for and participating in the event. (Org) is committed to equity in our programming: our events prioritize those who have not had access, or have had limited access, to community based arts and culture wellness events. This event will also support Black Womyn artists who are provided a free space to exhibit and sell their work.
|Artist Power Convenings Eligibility Dates||Qualifying County|
|Round 1: August 2, 2021 – September 14, 2021||Contra Costa and Santa Clara (Completed)|
|Round 2: October 11, 2021 – November 21, 2021||Napa and San Francisco (Completed)|
|Round 3: February 15, 2022 – March 16, 2022||Alameda and San Mateo (Completed)|
|Round 4: May 2, 2022 – June 7, 2022||Marin and Santa Cruz (Completed)|
|Round 5: July 15, 2022 – August 15, 2022||Solano and Sonoma|
Applications for Solano and Sonoma counties will open on July 15, 2022
Does a convening have to take place in the county you’re applying from?
No, a convening does not have to be held within the county you are submitting an application from. So long as the artist or artist-led organization is based in the county where we are currently accepting submissions from, where they ultimately hold the convening is up to them.
Can I submit more than one proposal?
Artists can submit a proposal as an individual, and may also be a member of a proposal submitted by a group or collective. Ex: Simone is an individual artist who has submitted a proposal. Her friends Mark, Jenna, and Roxie want to submit a proposal as a group and invite Simone to collaborate with them.
Is there an age limit for who can apply?
No, but if your proposal is selected and you are 17-years-old or younger, or your artist-led organization is composed of individuals who are 17-years-old or younger, you must have a trusted adult, 18 years or older, sign your Recipient Agreement on your behalf.
What are the priority groups?
In prioritizing communities that have been historically underfunded, the program will focus investments on American Indian and Alaska Native, Asian and Asian American, Black and African American, Disabled, Indigenous and Indigena, Latinx, LGBTQIA2S+, MENASA, and Native Hawaiian and Pacific Islander artists and artist led-organizations across Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Santa Cruz, Solano, and Sonoma counties. Organizations primarily led by artists from these groups that have an annual operating budget of $250,000 or less will also be prioritized.
This list was honed through consultation with social practice artists from multiple communities and backgrounds and is meant to call folks into participation with us. However, we know that language has power and words and labels can cause harm, and can easily exclude many people. We also understand that language, when careful, can lift and empower all of us. Most of all, we embrace that language is accountable and necessarily dynamic. At YBCA, we are committed to doing the best we can to find and use the words to ensure that people are seen and acknowledged and that we are accountable to our commitment to social, racial, and economic equity and justice. We will keep on listening, responding and adjusting the words we use and the actions we take.
What does the acronym “LGBTQIA2S+” stand for?
Lesbian, Gay, Bi-Sexual, Transgender, Queer, Intersex, Asexual, Two-Spirit, +
What does the acronym “MENASA” stand for?
Middle Eastern, North African, South Asian
How can I submit a proposal?
You will be able to submit your proposal Submittable through our simple online form. If you do not already have a Submittable account, you will be prompted to create one prior to accessing the proposal form. Once you have an account, you will be asked a short series of questions, including four short-answer descriptions telling us about yourself and your proposal. If you need an alternative option to submitting your proposal form, please reach out to us by email at APC@ybca.org.
How will proposals be selected?
All artists and artist-led organizations who submit a proposal will be asked to participate in a peer selection process to decide who receives investment in their county. This peer selection process is a new model being tested by YBCA in an effort to shift the power of investment-making into the hands of those who know and understand what their communities need.
Those who participate in peer selection and cast votes that were eligible to be counted will receive a $100 stipend and instructions on how to review proposals. Notifications will be sent to all artists and artist-led organizations when the peer selection window opens and closes. Stipend payments will be made following the close of the peer selection process.
What counts as an ineligible vote?
Votes will considered ineligible towards the final tally if:
What will happen if I cast an ineligible vote?
If you cast any ineligible votes, they will not be counted towards the final tally. If you vote for only your proposal, you will not be eligible to receive your $100 stipend.
What is the voting rubric?
Participants will be asked to consider the following questions when voting:
1. Does this proposal bring artists together for the purpose of building or strengthening their connections with their fellow artists and/or the communities they serve? (Required)
2. Does this proposal build the capacity of artists and artist-led organizations to better serve their communities?
3. Does this proposal build a culture of equity in your community?
4. Does this proposal advance any of the below vital conditions of community health and well-being:
a. Social Cohesion and Belonging
b. Community Safety
c. Civic Engagement
d. Community Identity/Community Narrative
Does the proposal need to meet all four of the voting criteria in order to receive a vote?
A peer reviewer must be able to answer “yes” to question #1 and one additional question for the proposal to receive a vote.
Do I have to participate in the peer selection process?
You are not required to participate in the peer selection process. This will have no effect on the proposal you submitted.
When will proposals be selected?
Following the submission close date for each round, the peer selection process will be open for 14 days. After the peer selection process has been closed and votes tallied, those who were selected for investment will receive a message from the YBCA program team with instructions for next steps.
How will prioritization be utilized?
YBCA’s goal is for at least 90% of the grant funding, per round, to be awarded to artists and artist-led organizations that fall into our priority groups. Due to the peer selection process being the primary tool to decide who receives investment, all top vote recipients that are not in a priority group will be awarded out of the remaining funds for that round. In case of voting ties, the remaining available funds may be split between multiple applicants, which will most likely result in awards less than the full amount.
How will I know if my proposal was selected?
All artists and artist-led organizations whose proposals have been selected for investment will receive a message from the YBCA program team within three weeks of the peer selection process closing containing confirmation of their selection and information on next steps.
How will I know if my proposal wasn’t selected?
After the peer selection process has closed and votes tallied, you will receive a message from the YBCA program team regarding the status of your submission.
Will I receive a Peer Selection stipend even if my proposal wasn’t selected?
Yes. Even if your proposal is not selected, you will still receive a one-time stipend of $100 after participating in the peer selection process. Instructions on how to receive your stipend will be sent out from the YBCA program team following the closing date of the peer selection process closing.
What will be expected of me if my proposal is selected?
If your proposal is selected, YBCA will reach out to hear more about your convenings through three separate surveys that ask about your experience with this process, how your planning is going, and what kind of impact your convening had on you and your community.
We would like for your convening to take place within 10 months of receiving your investment, and to be made aware when it is taking place by contacting us at APC@ybca.org.
If it is appropriate, YBCA may send a photographer or videographer to your convening to speak with attendees. We would then highlight the stories of the convenings on our website and Artist Power Center.
In January of 2022 YBCA will host a gathering, inviting all investment recipients at that time to share with each other the insights or resources you may have gained throughout this process. We will hold a second gathering at the conclusion of all funding rounds in late 2022 for all investment recipients.
If my proposal is selected, will I be required to credit YBCA, the Artist Power Convenings program, or the William and Flora Hewlett Foundation in my marketing materials?
No, you will not be required to include a credit line for YBCA, the Artist Power Convenings program, or the William and Flora Hewlett Foundation.
What will YBCA do with the information gathered from the surveys?
Stories of the Artist Power Convenings investment recipients and learnings from their gatherings will be shared on YBCA’s Artist Power Center as a platform for knowledge-sharing and networking across the Bay Area and beyond. Supported projects will also further inform YBCA on how the organization can develop capacity-building strategies for artistic enterprises. With the Artist Power Convenings, YBCA hopes to fuel the grassroots creative power that emanates across our region and support artists to envision a new world.
How can YBCA help me with translation support?
If English is your second language and you need support, you can:
Download a text-only version of our proposal form Individual Artist form here or our Artist-led organization form here, upload the document to Google Translate – Docs, and view the form in your preferred language
Email YBCA at APC@ybca.org with the subject line “Translation Support Request” and the language you need translation help with in the body of your email. From there, YBCA will work with you to find a trusted translator to assist you in going through the proposal forms on Submittable.
How can YBCA help me with accessibility support?
If you need assistance with accessibility, there are a number of ways YBCA can help.
In choosing Submittable as the platform for our proposal form, we encourage you to use the “Invite Collaborator” feature, which can be found in the top right corner of your web-browser after passing through our eligibility form. By clicking the “Invite Collaborator” button, you will be able to enter the email address of a trusted friend, family member, or partner to assist you in filling out your proposal form. If you do not have a partner, family member, or friend who can assist you, please reach out to us by email at APC@ybca.org or by phone at (415)-978-2700.
Is there a preferred browser for using screen reader programs on Submittable?
Yes, Submittable recommends using Firefox for a better user experience with screen readers.
How else can YBCA support me?
We’re available for questions, to help you submit your proposal, or walk you through the peer selection process. You can reach out to us by email at APC@ybca.org, or by phone at (415)-978-2700.
Live support by phone is available Thursdays through Saturday, 12pm–5pm.
If you call outside of these days and hours, please leave your name, phone number, and a brief message regarding your question, and a member of our support team will get back to you within 1–2 business days.
Depending on availability, YBCA can offer both indoor and outdoor meeting spaces on our campus in San Francisco for limited gatherings.